Park district websites, connected to RecTrac.
Your registration system is the official record, and your website is where patrons use it. When the two aren't connected, staff enter every program twice and the site falls out of date between seasons. We build park district websites that pull directly from Vermont Systems RecTrac and WebTrac, meet WCAG 2.1 AA, and hand day-to-day content back to your staff. We've done exactly this for one of the larger districts in Illinois.
Illustrative screens in the style of the build
Sound familiar?
Everything gets entered twice
A program changes in RecTrac and someone has to remember to change it on the website. Miss one and a patron shows up for a class that moved.
Patrons call instead of registering
The information they need is on the site, but the thing they came to do isn't, so the front desk takes calls that working online registration would have handled.
The site goes stale between seasons
Staff can't change much without help, so hours, closures and seasonal programs fall behind until someone finds time to send in a request.
The accessibility deadline is real
The DOJ's ADA Title II rule sets WCAG 2.1 AA as the standard for public entities. As of August 2026, public entities serving 50,000 or more people generally must comply by April 26, 2027; smaller entities and special district governments, which includes park districts, have until April 26, 2028. It applies to PDFs and forms, not just pages. Dates have moved before, so confirm yours at ada.gov rather than taking ours.
What we build for park districts
Connected to RecTrac and WebTrac
Programs, schedules, availability and registration come straight from RecTrac, so the website matches the official record without anyone retyping it.
Registration and reservations patrons finish
Program signup, facility and shelter reservations, and household accounts, designed for a phone rather than a desktop from 2014.
Alerts, closures and the seasonal guide
Banner alerts for a pool closure or a weather cancellation, an events calendar with real filtering, and the program guide where patrons look for it.
Content your staff can update themselves
Hours, notices, events, board documents and staff pages, all editable by the people who hold that information, with training included.
Already in your RFP
These are the requirements park districts put in their website RFPs. We've delivered every one of them.
- Vermont Systems RecTrac / WebTrac API integrationBuilt and running for an Illinois district.
- WCAG 2.1 AA accessibility complianceWhat we build is designed to that standard and verified before launch, with automated and manual testing.
- CMS training for district staffIncluded, with documentation your team keeps.
- Migration of existing content and documentsPlanned into the build from the start.
- Hosting, DNS and performance optimizationHosted on Vercel, tuned before we hand it over.
- Ongoing monitoring and maintenance planA care plan covering hosting, monitoring and backups, with response times agreed in the contract.
- Security updates and CMS patchesIncluded in the monthly fee.
- Calendar, banner alerts, forms and searchStandard in every district site we build.
Proof from your world
Two promises the software industry hates making
A build price, then a care plan
Website work is a project with a finish line, so it's priced like one: a build price you can bid against a capital budget, then a monthly care plan that keeps the site hosted, patched and current. No hourly billing and no change-order invoices.
See the plans →You own the custom code. All of it.
The account holding the code, the documentation and the hosting are in your name from day one. If you ever leave us, you take everything with you, and any developer can pick it up. You won't have to pay to get it back, rebuild it, or stay stuck on someone else's platform.
How we work →Questions we hear from park districts
Have you connected a website to RecTrac before, or is this a plan?
We have. We rebuilt the website for one of the larger park districts in Illinois with a deep RecTrac connection, so programs and registration come straight from the official record. We can't name the district publicly, but we can walk your team through the work in detail on a call.
We use WebTrac already. Do we have to leave it?
No. Plenty of districts keep RecTrac and WebTrac doing what they do well and simply stop letting WebTrac decide what the public website looks like. The site pulls from RecTrac directly, so your staff keep working exactly the way they do now while patrons get a site designed for them.
Will the site meet WCAG 2.1 AA?
We build and test to it, and we'll be clear about what that covers. The pages, components and templates we build are designed to WCAG 2.1 AA and verified before launch with automated checks (axe-core, run across every page and thirteen screen widths) plus manual keyboard and screen-reader testing. What no vendor can warrant on your behalf is the rest: PDFs and content your staff publish after handover, and third-party tools embedded in the page, including your registration provider's own widgets. Those stay yours to keep conformant, which is why training and an ongoing care plan are part of what we quote rather than an add-on. Anyone who answers this question with a flat yes is promising you something about content they'll never see.
When is our accessibility deadline?
As of August 2026, the DOJ's ADA Title II rule gives public entities serving 50,000 or more people until April 26, 2027, and smaller entities plus special district governments, park districts included, until April 26, 2028 regardless of population. This is what we've read, not a legal opinion: these dates were already extended once, in April 2026, the rule is published at ada.gov, and your attorney's reading of which category you fall into is the one that counts.
Can you respond to our RFP?
Yes. We price websites as a build plus a monthly care plan, which is the structure most district RFPs ask for: a project figure you can bid against a capital budget, and a support line you can renew. We can also quote a rate for work beyond the approved scope, which RFPs usually require.
What happens after launch?
You pick a care plan. Every plan covers hosting, monitoring, security updates and backups. The higher ones add hours of new work each month and upkeep of the connections to RecTrac and other systems, so a change on their side doesn't become your emergency.
Tell us what your site needs to do.
In a free one-hour call we map what the site needs to do and what it should connect to. Within two business days you have a written plan, a build figure, and a care plan recommendation. We respond to RFPs too.
A build price, then a care plan · Hosted, patched & current · You own the custom code