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Case study · Parks & recreation

A park district website wired directly into RecTrac

A full revamp for one of the larger park districts in Illinois, rebuilt around what patrons actually arrive to do and integrated deeply with RecTrac so programs, schedules and registration stay in step without anyone retyping them.

Scope a build like this, free
Client
A large Illinois park district
Industry
Parks & recreation

Illustrative screens in the style of the build

New features and functions
200+
Deep system integration
RecTrac

The problem

The site had aged into a brochure while the real work happened in RecTrac. Every program, season and schedule change had to be entered twice, so the website drifted out of date between seasons. Patrons who arrived wanting to register, reserve or pay found a page of text and a phone number, and called the district instead.

What we built

We rebuilt the site around the tasks patrons actually come for and integrated it deeply with RecTrac, so programs, availability and registration flow from the system of record instead of being copied by hand. Staff own day-to-day content directly. It is mobile-first, because that is how most patrons arrive.

The outcome

Patrons register, reserve and pay without calling. Staff stopped maintaining the same information in two places, and the site now reflects what the district actually offers on any given day.

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Industry

Park District Websites & RecTrac Integration

Your registration system is the system of record, and your website is where patrons meet it. When those two are not connected, staff enter every program twice and the site drifts out of date between seasons. We build park district websites that pull from Vermont Systems RecTrac and WebTrac directly, meet WCAG 2.1 AA, and hand day-to-day content back to your staff. We have done exactly this for one of the larger districts in Illinois.

Service

Web design & build

For a lot of organizations the website is the front door, and it is doing almost nothing. Visitors arrive wanting to register, book, pay, check a schedule, or find a document, and instead they find a phone number. We design and build the public side of your operation so people can serve themselves, then host it, secure it and keep it running.

Service

Business platforms

Some software is a tool. This is the backbone: the ERP that carries an order from intake to invoice, the CRM that matches how you actually sell, the dispatch or hiring platform your whole day runs through. We have built them for distribution, construction, fleets, and recruiting, and we build them around your workflow instead of a vendor's.

Two promises the software industry hates making

$

One monthly fee, starting at launch

Design, development, hosting, and support in one number you can budget like rent. No hourly meters, no change-order invoices, and no per-seat fees that grow with your team. Billing does not begin until version 1.0 is live and your team is using it.

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You own the code. All of it.

The repository, the documentation, and the infrastructure are in your name from day one. If you ever leave us, you take everything and any developer can pick it up. No ransom, no rebuild, no being trapped in someone else's platform.

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More systems we have built

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One monthly fee · Built, hosted & improving · You own the code